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IDAHO HIGH SCHOOL LACROSSE LEAGUE

Bylaws

 

ARTICLE I - NAME

The name of this organization is the Idaho High School Lacrosse League also known as the IHSLL.

 

ARTICLE II - PURPOSE

The purpose of this not for profit organization is to provide an opportunity for Idaho high school male student athletes to participate and compete in the sport of lacrosse in a safe and sportsmanlike environment.  This not for profit organization shall be operated under codes and laws that pertain to such and will conduct the business of the league per Idaho law.

 

ARTICLE III - AFFILIATION

The IHSLL shall operate under the US Lacrosse guidelines and must be in compliance with all local, state, and federal laws.

 

ARTICLE IV - NONDISCRIMINATION

  1. The IHSLL shall not discriminate on the basis of:

    1. age

    2. race

    3. color

    4. gender*

    5. religion

    6. national origin

    7. ancestry

    8. disability

    9. veterans’ status

    10. sexual orientation

    11. political affiliation

 

*It is the policy of the IHSLL not to be involved in coed, girls, or youth lacrosse due to the difference in rules regarding physical contact in the boy’s and girl’s rules of play as established by the NFHS.  The respective girls’ leagues around the state provide for all-girls teams and female applicants wishing to play at the High School level shall be referred to the respective organization in their area.  These organizations are also affiliated with US Lacrosse.  For cases of transgendered requests, we adhere to IHSAA rule 11-3 pertaining to such.

 

ARTICLE V - MEMBERSHIP

Section 1 Members: Membership of the IHSLL is open to any and all Idaho amateur high school boys/men, age grades 9 thru 12 lacrosse organizations in Idaho which is not-for-profit, maintains an open membership and is voluntarily and primarily concerned with the promotion of the game of lacrosse as set forth and specified in these Bylaws and IHSLL Policies.  Throughout the remainder of this document, any such lacrosse organization shall be referred to as the “Member”.  Any such lacrosse organization may participate in the IHSLL if all of the following conditions are met:

 

The member must elect two (2) of its organizations adult members to represent itself within the IHSLL and are expected to attend all IHSLL meetings.  (In person or by internet) These two members must be made known to the entire IHSLL membership.  (One must be the head Coach)    

 
  1. The member must promote the game of lacrosse in a safe and sportsmanlike environment.  

  2. The member must be not-for-profit.

  3. The member must have open registration, allowing for participation regardless of:

    1. age

    2. race

    3. color

    4. gender*

    5. religion

    6. national origin

    7. ancestry

    8. disability

    9. veterans’ status

    10. sexual orientation

    11. political affiliation

 

*It is the policy of the IHSLL not to be involved in coed, girls, or youth lacrosse, as established by the NFHS.  The respective girls’ leagues around the state provide for all-girls teams and female applicants wishing to play at the High School level shall be referred to the respective organization in their area.  These organizations are also affiliated with US Lacrosse.  For cases of transgendered requests, we adhere to IHSAA rule 11-3 pertaining to such.

 
  1. The member must be financially self-supporting and operate under current not for profit rules and regulations.

  2. The member must be a current US Lacrosse member.

  3. The member must have a current US Lacrosse member coach.

 

Section 2 Additional members: Other non-voting members include a representative from, and appointed by the; Idaho Lacrosse Association and the Idaho Lacrosse Officials Association.

 

Section 3 member dues: On April 1st of each year, each member shall pay the established IHSLL per player fee according to the number of student athletes the member has on roster to the IHSLL.

 

Section 4 Votes: All members of the IHSLL shall have two (2) votes except those in Section 2.

 

Section 5 Rules: All members must abide by the provisions of the Bylaws and Policies of the IHSLL.

 

ARTICLE VI – PAYMENTS

Section 1.  Invoices: Fee requests for payment(s) of membership dues, official’s fees, or other approved IHSLL shall be submitted by the IHSLL Treasurer to member(s) in the form of a dated invoice.  Payments are due 30 days from date of invoice.

 

Section 2.  Delinquent Payment: Members delinquent by more than 30 days in their payment of IHSLL invoices shall be assessed an additional fee and/or be subjected to game forfeiture.

  1. Payments delinquent more than 30 days, but less than 60 days, shall be assessed a $100 late fee.

  2. Payments delinquent more than 60 days may result in members forfeiting all played games.

  3. Such member could request approval back in to IHSLL, after payments and fees are paid and a vote by the IHSLL board.  Then said program would be billed in advance for all fee’s for a period of one year.

 

ARTICLE VII - REMOVAL OF MEMBERS

Section 1 Grounds for removal: Any member not fulfilling the requirements as outlined in the Bylaws Article V or in the Policies of this organization to the satisfaction of the voting membership may be removed from the IHSLL.  A simple majority vote of the voting membership present shall be required for removal of any member.

 

Section 2 Notice of charges: The motion to remove a member from this organization must be presented in writing to the total voting membership at least two (2) weeks before the meeting at which the removal will be voted on.

 

Section 3 Right to a fair hearing: The member subject to removal shall have the right to present their case to the total voting membership at the meeting in which the voting for removal is to take place.

 

Section 4 Right to appeal: Appeals relating to the removal of members shall be done through the procedures described in the IHSLL Policies.  Appeals must be made in writing within two (2) weeks after the vote for removal has been announced.

 

Section 5 Form of vote: All voting under this Article shall be done by secret ballot.

 

ARTICLE VIII - MEETINGS

Section 1 Quorum: To conduct business a simple majority, of the total voting membership must be present at the meeting.  The voting membership is defined by Article V.

 

Section 2 Required Coach attendance: Head coaches are instructed to attend all IHSLL meetings, but are required to attend the following three (3) meetings, 1) First meeting of the upcoming season and, 2) Annual Rules Meeting and, 3) Meetings to determine All American recipients and other IHSLL and US Lacrosse awards.

 

Section 3 Proxies: Any voting member on record can send a proxy with voting rights to a meeting.  Proxies must be made known to the entire voting membership before the start of meetings.  

 

Section 4 Voting percentages: Motions dealing with amendments and the removal of officers or members will require a simple majority vote of the voting membership, if a quorum present.

 

Section 5 Frequency of meetings: This organization is expected to meet at least once a month from August to June.  However, a vote may be taken at any meeting to skip the next scheduled meeting if no business is pending.  Only one meeting may be skipped before the next meeting is convened.  A two-thirds majority of attending voting members is needed to approve this change to the meeting frequency.  All officers or three (3) or more members may call emergency meetings.  Written notice of organizational meetings shall be given to all members at least two (2) weeks prior to such meetings.  Written notice of special or emergency meetings shall be given to all members two (2) weeks in advance.

 

Section 6 Parliamentary authority: The Bylaws of this organization shall be the supreme authority in parliamentary procedure at all meetings.  The Policies of this organization, if and when they exist, shall be the next highest authority.  Robert’s Rules of Order shall be the procedure used to conduct meetings except where it conflicts with the Bylaws or Policies.  

 

ARTICLE IX - ELECTIONS

Section 1 Types of elections: General elections will be held to replace officers whose terms are due to expire.  Special elections shall be held when an office is vacated in midterm.

 

Section 2 Officer Nominations: All officer nominations must be made by a current member of the IHSLL and announced to all IHSLL members a minimum of two (2) weeks before voting.

 

Section 3 Time of elections: Elections shall be held between August 1st and September 30st.   Any election must take place before a board membership transition.  Special elections shall be held as necessary.  Election Day must be announced to the entire membership four (4) weeks before voting.  Exiting officers will continue to serve their term until new officers are approved by election.

 

Section 4 Form of vote: Voting under this Article shall be by secret ballot.  Voting can be by on-line balloting if approved at time of election.

 

ARTICLE X - OFFICERS

Section 1 Officers.  The Officers of the IHSLL are:

  1. Commissioner (1)

  2. Vice-Commissioners (3)

  3. Secretary (1)

  4. Treasurer (1)

 

Section 2 Qualifications:

  1. Must be at least 18 years of age.

  2. Must be a resident of a county within the boundaries governed by the IHSLL.

 

Section 3 Term of Office: All terms will be for a single year from September to August.  See Article VIII, Section 3.

 

Section 4 Duties: The duties of the officers shall be as follows:

  1. Commissioner:

    1. Shall be the chief executive officer of the IHSLL and shall preside over meetings.

    2. Shall be the IHSLL representative to US Lacrosse, the Idaho Lacrosse Association, the Idaho High School Activities Association and any other high school lacrosse or sports organization.  

    3. Shall update and communicate on a monthly basis and as needed to the entire membership, any changes to the membership, the Bylaws and Policies.

    4. Shall provide the proposed agenda to the membership two (2) weeks before any schedule board meeting.

    5. In the event of a tie vote or on IHSLL matters the Commissioner will cast the deciding vote.

  2. Vice Commissioners:

    1. Shall assume the duties of the Commissioner during his/her absence and shall succeed to that position in the event that it becomes vacant, until a special election can be held.

    2. Shall be responsible for editing the Bylaws and Policies and presenting the edits for approval to the total voting membership at the monthly meetings.

  3. Treasurer

    1. Shall be the financial officer of the IHSLL.

    2. Shall maintain all accounting records and statements on an accrual method of accounting.

    3. The fiscal year end cut off shall be June 30th for each annual operational cycle.

    4. Shall for the purpose of transparency and facilitate the ease of functional continuity maintain the electronic records and statements on Microsoft Excel or compatible output files.

    5. Shall report an accounting statement of revenues and expenses at all IHSLL meetings.

    6. Shall prepare, at the end of each season (June), all financial records for audit.

    7. Maintain and keep all IHSLL legal requirements, and documents for the State of Idaho

  4. Secretary:

    1. Shall record minutes and track necessary non-financial records of all IHSLL

  5. Executive board meetings.

    1. Shall provide the meeting minutes to the entire membership (2) weeks before the next meeting.

    2. Shall assume the duties of the Vice-Commissioners should both be absence and shall succeed to that position in the event that it becomes vacant, until a special election can be held.

 

Any additional duties of the officers will be outlined in the Policies of this organization.

 

ARTICLE XI - REMOVAL OF OFFICERS

Section 1 Grounds for removal: Any officer not fulfilling his/her duties as outlined in this Bylaws, Article IX, Section 4, or in the Policies of the IHSLL to the satisfaction of the voting membership may be removed from office.  A simple majority vote of the total voting membership shall be required for removal of any officer.

 

Section 2 Notice of charges: The motion to remove an officer from his/her position must be presented in writing to the total voting membership least two (2) weeks before the meeting at which the removal will be voted on.

 

Section 3 Right to a fair hearing: The officer subject to removal shall have the right to present his/her case to the membership at the meeting in which the voting for removal is to take place.

 

Section 4 Right to appeal: Appeals relating to the removal of officers shall be done through the procedures described in the IHSLL Policies.  Appeals must be made in writing within two (2) weeks after the vote for removal has been announced.

 

Section 5 Form of vote: All elections under this Article shall be done by secret ballot.

 

ARTICLE XII - FINANCIAL

Section 1 Fees and compensation: Members shall not receive any compensation for their time from the IHSLL or involvement with the IHSLL except those deemed appropriate by the Executive Board membership as laid out below.

  1. Commissioner: $2,400

  2. Vice-Commissioners: $1,500 each

  3. Treasurer: $2,400

  4. Secretary: $1,000

 

Section 2 Income: The finances of the IHSLL will come from fund-raising projects, sponsorships, donations and membership dues.

 

ARTICLE XIII - COMMITTEES

Section 1: The commissioner shall have the authority to establish temporary committees as necessary to carry out projects/goals of the IHSLL.  Such committees and its participants must be made known to the entire membership.

 

Section 2: When appropriate, and time permits members will have the opportunity to volunteer for such committees.  If volunteers are not available, the commissioner will appoint members to the committee.  Non-members may be use with approval of the membership.

 

Section 3: Permanent committees shall be established in the Policies.

 

ARTICLE XIV – CONFLICT OF INTEREST

Members may not vote on disciplinary issues that directly impact them or their organization.

 

ARTICLE XV- POLICIES

Section 1 Provision for Policies: The IHSLL may approve Policies for the specific operation of the IHSLL.  No Policy shall be adopted that is contrary to the provisions of the Bylaws.

 

Section 2 Time of changes: The IHSLL cannot make changes to its Bylaws and Policies during January 31st to June 1st.  An exception is made for Appendix A and B of the Policies.  These appendices may be changed in accordance with the Policies.

 

Section 3 Vote required: The IHSLL may adopt, amend, or rescind any Policy by a simple majority vote of the voting membership present or by proxy or internet.  Any proposed bylaw must be provided in writing to the members at least two (2) week before the meeting at which it is to be voted upon.

 

ARTICLE XVI - AMENDMENTS

Section 1 Notification: A proposal to amend these Bylaws must be presented to the members in the form of a written motion at least two (2) weeks before it is to be voted on.

 

Section 2 Adoption process: A proposed amendment must be adopted in accordance with Article VIII, Section 4.

 

IHSLL Adoption:

The Bylaws must be amended by simple majority:

Approved by the IHSLL on (date): 11/10/2016

Total members: 27

 

Current members of the IHSLL: Ambrose School, Bishop Kelly HS, Boise HS, Bonner’s Ferry HS, Borah HS, Capital HS, Centennial HS, Coeur d’Alene HS, Eagle HS, Emmett HS, Hillcrest, Idaho Falls HS, Jackson Hole HS, Kimberly, Lake City HS, Logos School, Meridian HS, Middleton HS, Moscow HS, Mtn. View HS, Payette County, Pocatello HS, Preston HS (suspended), Rocky Mtn. HS, Sandpoint HS, Skyview HS, Timberline HS, Vallivue HS, Wood River HS